For Conference Organizer

For Conference Organizer

Last update: 8 January 2024

As a result of numerous requests from conference organizers to partner with the Belitung Nursing Journal (BNJ) for the publication of their selected papers, we have developed specific guidelines (on 6 January 2023) outlined below.

  • BNJ only accepts requests from a university, a health institute (STiKes), a health polytechnic (Poltekkes), a nursing academy (AKPER), and a professional nursing association acting as a conference organizer, with careful scrutiny by the editorial team to avoid predatory conferences.
  • A “partnership” with BNJ does not guarantee manuscript acceptance, as additional peer review is required. Editorial decisions take 8 to 20 weeks, and fast-track review is unavailable.
  • BNJ does not advertise conferences on its website, but organizers can promote their event on their site or social media by stating that “selected papers will be published in Belitung Nursing Journal.” Read more about BNJ’s advertising policy.
  • BNJ does not accept papers already published in full-text conference proceedings to avoid duplication. However, if the papers only include their abstracts in an abstract book, they are applicable for submission.
  • The conference can request a special issue (read the guidelines for a special issue below). However, the conference papers not selected for a special issue will be included in a regular issue.
  • BNJ does not issue a Letter of Acceptance (LOA) prior to submission, during a peer review, or before acceptance from the BNJ editors.
  • BNJ does not offer discounts on Article Processing Charge (APC) for conference manuscripts.

Once you agree with all the terms above, please send us an email.

 

Special Issue Request Guideline:

A special issue resulting from a conference is distinct from the regular issues of a journal. It gathers selected articles centered on a specific theme or topic discussed at the conference, offering an exclusive look into the latest advancements within the nursing field.

Several conferences have requested the Belitung Nursing Journal to develop a special issue featuring selected papers aligned with the specific themes of their conference. To accommodate this process, we will only produce ONE special issue annually, starting from the year 2024. Papers will be competitively selected by the editors for inclusion.

Please take note of the following guidelines for submitting a special issue:

  • The special issue aligns with BNJ’s focus and scope.
  • Submission deadline: June-July 2024, First decision: August-September 2024, Final decision: October 2024. Published: November 2024.
  • BNJ editors solely handle the special issue; no guest editors are involved. Conference academic editor(s) is only responsible for the initial selection/preparation of suitable articles.
  • Two BNJ peer reviewers are required; a fast-track review is unavailable.
  • The special issue includes a minimum of ten and a maximum of 15 articles.
  • An individual can only be an author or co-author in two articles.
  • Each article should have no more than eight authors.
  • The issue must have at least five countries of authors/co-authors (Geographical distribution of authors).
  • Emphasis on article quality (Study year within three years old; adequate instruments’ validation; adherence to author guidelines).
  • No Article Processing Charge (APC) discounts for conference manuscripts.
  • Only one “Editorial” article is allowed and free of charge. There is an update of the types of articles in 2024. Please check!

Once you agree and can meet these terms, please email us. Upon selection, we will create a Memorandum of Agreement for your conference, and you can promote, “selected papers will be published in a special issue of Belitung Nursing Journal.”

 

Editorial Process:

  • Title screening: Conference editors or organizers must provide a list of selected article titles for initial screening. BNJ editors will check the article topics that match BNJ readers of interest. Send the list via email.
  • Abstract screening: Conference editors or organizers need to send abstracts of the selected titles for the second screening. Send the abstracts via email.
  • Full-text screening: Conference editors or organizers need to send full-text articles of the selected abstracts. Send the full papers via email.
  • Submissions to the OJS system: Once BNJ editors approve the full-text articles, conference editors or organizers need to submit all selected articles via the OJS system. Or, the conference editors can assign each author to submit the manuscript on their own. It is highly emphasized that authors and organizers follow the BNJ guidelines carefully before manuscript submission.
  • Editorial decision: After receiving feedback from two reviewers, BNJ editors will provide an editorial decision (accept, reject, or revise) similar to the regular submission process.
  • The process after acceptance is similar to the regular submissions, which can be found in the editorial process guideline here.